Bid 19-002 - Annual Concrete Work - Expires 05-29-2019 - 10 am
Bid 19-001 - HVAC Service & Maintenance - Bid Awarded 5-16-2019
Bid Tabulation Sheet
The City of Brenham is currently working with an online vendor that will allow us to accept competitive, sealed, bids online before the end of 2019. Please check this page frequently for updates about this new exciting opportunity!
Purchasing Forms and Information
The City of Brenham disposes of surplus property through a public online auction at www.GovDeals.com.
For more information about the City’s online auction program, please contact the Central Warehouse & Inventory Specialist.
- All purchases that exceed $3,000.00 require competitive quotes unless an exception is allowed under Chapter 252 of the Texas Local Government Code. A minimum of three (3) quotes are required.
- Informal quotes and proposals should be submitted by the vendor in written form on company letterhead and must contain an adequate description of the item or services, an itemized cost with a not to exceed contract amount and time for delivery or completion of the work.
- Certain contracts for service will require proof of insurance. The City’s insurance requirements can be found in our Terms & Conditions for Bids.
- Purchases estimated to be over $50,000.00 require formal, sealed and written, bids. All formal bids will be submitted through and processed by the Purchasing Department.
Disclosure of Interested Parties - Form 1295
Pursuant to Section 2252 of the Texas Government Code, any business entity entering into a contract with a local government, that requires the approval of the governing body, must submit a Disclosure of Interested Parties to the local government prior to the execution of any contract.
The Texas Ethics Commission (TEC) has adopted a form for the Disclosure of Interested Parties (Form 1295) and has created a website application for business entities to submit the required information.
The City of Brenham may not enter into a contract (that requires the approval of the City Council) until the business entity that is a party to the contract files a Form 1295 with the Texas Ethics Commission and the City’s Purchasing Department. Upon notification of bid award, the vendor must go to https://www.ethics.state.tx.us/filinginfo/1295/ and follow the directions to complete a Form 1295 (NOTE: the City does not have a Contract ID number system, please insert a number unique to your organization in this box). Form 1295 cannot be handwritten. It must be completed electronically through the Texas Ethics Commission website.
Once confirmation is received that the entity’s information has been submitted successfully to the Texas Ethics Commission, the vendor MUST print, sign and notarize Form 1295. The notarized Form 1295 must be filed with the Texas Ethics Commission and submitted to the City’s Purchasing Department within seven (7) business days of bid award notification by the City.
Upon receipt of the notarized Form 1295, the City will confirm receipt, within thirty (30) days, through the Texas Ethics Commission website.
About Purchasing & Central Warehouse
The Purchasing and Central Warehouse Department is responsible for the City's purchasing functions, maintaining control over the Central Warehouse, and is responsible for disposing of all surplus, obsolete or unserviceable equipment, and inventory through an online surplus auction site.
Purchasing also has the responsibility for developing bid specifications jointly with City departments, obtaining bids through advertising, establishing and monitoring price agreements/contracts and issuing purchase orders.
The Central Warehouse has responsibility for the computerized perpetual inventory system including maintaining, ordering, receiving, disbursing, and rotation of inventory and supplies for all City of Brenham Departments.
This webpage is designed to provide vendors with the information needed to do business with the City of Brenham. We encourage vendors to check this page on a regular basis for information related to all active bids and bids that have been awarded.